Defining Job—Exercises

Basic Data Setup

Job Group Category

Purpose: The purpose of this exercise is to show you which different functional areas there are.

Windows:
Groups and Categories

  1. Open Groups and Categories and populate the window.
  2. View the information.

General Exercise for Job Group Category

Functional Areas

Purpose: The purpose of this exercise is to show you which different functional areas there are.

Windows:
Functional Areas

  1. Open Functional Area and populate the window.
  2. View the information.

General Exercise for Functional Areas

Characteristics

Purpose: The purpose of this exercise is to show you which different characteristics there are.

Windows:
Characteristics

  1. Open Characteristics and populate the window.
  2. View the information.

General Exercise for Characteristics

Education and Experiences

Purpose: The purpose of this exercise is to show you which different types of education and experience there are.

Windows:
Educations and Experiences

  1. Open Education and Experiences and populate the window.
  2. View the information.

General Exercise for Education and Experiences

Competencies

Purpose: The purpose of this exercise is to show you which different competencies there are.

Windows:
Compentency Structure

  1. Open Structure and populate the window
  2. View the information.

General Exercise for Competencies

Main Exercises

Purpose: The purpose of these exercises is to guide you through the process of registering a job description and job specification.

Windows:
Jobs
Job Description
Job Specification

Create a Job

  1. Open Jobs and populate the window.
  2. Create a new record and define a new job for an HR officer, starting with your initials, e.g., XXHROFF-XX, where corresponds to your production department.
  3. Save the information.

Job Description

  1. Open the Job Description window and select your job ID with a query.
  2. Enter the information in the respective tabs as shown below.
Tab Data
Responsibilities and Duties Coordinate recruitment processes, review salaries, employee development, labor law
Permissions Exercised None
Confidentialities Business documents, salary information, applications
Functional Areas Reward and Recognition, Learning and Development, HR–Strategic Planning
Key Performance Indicators Recruitment
Group Structure Job Group Category – Operations

Job Group ID – Officer
Work Relationships Internal—All managers and supervisors who may need to recruit 

External—Recruitment agencies, universities
Work Related Problems None
Work Condition None
Equipments Required Cellular phone, portable PC
  1. Save the information.
  2. Right-click and then click Job Description Report.
  3. Press OK and then Preview. 

Job Specification

  1. Open the Job Specification window and select your job ID with a query.
  2. Enter the information in the respective tabs as shown below.
Tab Data
Physical No requirement
Personality No requirement
Education  Bachelor degree in Human Resources
Licenses Drivers license
Work Experience 3 years within the HR area
Employment at this Company No requirement
Competencies Human Resources – Recruitment – Expert – Gap 1 – Core

Human Resources – Employee Development – Competent – Gap 1 – Core

Human Resources – HR Planning – Elementary – Gap 1 – Core 

Language – English – Competent – Gap 1 – Core
  1. Save the information.
  2. Right-click and then click Job Specification Report.
  3. Press OK and then Preview.