Match & Check Selected Items

Explanation

This activity is used to perform the payment matching for the selected payment lines and to check the selected payment lines included in a load ID, that have not been matched and checked automatically while loading. If an error is found in any line, a message appears in the Error field for that specific line. All lines within one load must be correct before the load ID can be transferred to mixed payment.

By using this activity, the payment line can be matched in general if matching identifiers are used for the payment format, e.g. for payment format MT940NLABN, which is a bank statement of account file. The payment can be matched with customer invoices and issued check items, which can be supplier check item or customer repayment check item. The payment matching can also be used to complete a direct cash payment automatically by using the pseudo code identifier type. When a pseudo code is found in the file according to the matching identifier, the code string, text and process code of the pseudo code are applied to the manual posting of the direct cash transaction. The manual posting is updated by the matching also for the direct cash transaction for which the manual posting was manually changed.

The matching identifiers will be disregarded for an external payment transaction,

• If the imported file is a return file to acknowledge a direct debiting, supplier payment order or customer repayment order
• If the file template is used to identify the invoice with the payment reference
• If a new customer difference item should be created

Even though the matching for the payment is not performed, the transaction is checked and errors and/or warnings are displayed.

Prerequisites

In order to perform this activity, a load ID must have been entered in the External Payments window.

System Effects

As a result of this activity,

• The selected items will be verified for possible matching, e.g. customer number and/or invoice number, based on the setup defined in the External Payment Parameters window.
• The invoices matched with the payment are saved to the External Payments Matching Details window.
• The External Payments per Load ID window is updated with the issued check or manual posting, if the payment was sucessfully matched with a check item or automatically completed by using a pseudo code.
• New customer difference items are created to write off the overpayments and underpayments of customer invoices within defined tolerances or exact amounts. The write-off difference items are saved to the External Payments Matching Details window.

Window

External Payments per Load ID

Related Window Descriptions

External Payments per Load ID
External Payments Matching Details
External Payments Deduction Details

Procedure

To check single items:

1. Open the External Payments per Load ID widow.
2. Search for the required load ID, select the lines to be verified, right-click and then click Match & Check Selected Items. If there is an error or warning in a particular line, a message will appear in the Error or Warning field.

To show matching details:

1. Open the External Payments per Load ID window and search for the required load ID.
2. Right-click and click Show Matching Details to open the External Payments Matching Details window.

To show deduction details:

1. Open the External Payments per Load ID window. 
2. Find the relevant Load ID.
3. Right-click and then click Show Deduction Details to open the External Payments Deduction Details window.