Print Correction Invoice

Explanation

This activity is used to print correction invoices which have been created and modified. The print layout of a correction invoice is different from that of a normal instant invoice or an outgoing supplier invoice.

Prerequisites

In order to perform this activity, the correction invoice must have been generated into the system.

System Effects

Printing a correction invoice creates a voucher in the hold table, updating IFS/Accounting Rules.

The voucher will be posted as follows for the correction invoice of an instant invoice:

• Invoice Amount. Posted on the code string defined for posting type IP2, Customer claims, in posting control in IFS/Accounting Rules.
• VAT Amount. Posted on the code string defined for posting type IP4, Invoicing VAT disbursed, in IFS/Accounting Rules.
• Net Amount. Posted on the code string entered for the applicable invoice line.

he voucher will be posted as follows for the correction invoice of an outgoing supplier invoice invoice:

• Invoice Amount. Posted on the code string defined for posting type IP1, Supplier Debts, Invoice, in posting control in IFS/Accounting Rules.
• VAT Amount. Posted on the code string defined for posting type IP3, Tax Received, Invoice, in IFS/Accounting Rules.
• Net Amount. Posted on the code string entered for the applicable invoice line.

Window

Print Invoice
Instant Invoice
Outgoing Supplier Invoice

Related Window Descriptions

Print Invoice
Instant Invoice
Outgoing Supplier Invoice

Procedure

To print a correction invoice for an instant invoice:

1. Open the Print Invoice window. The current date would be entered as the default date in the Vou. Date field. The current period is shown in the Period field. The code for the user group is shown in the User group field. Voucher type is displayed in the Voucher Type field.
2. Search for the correction invoice line which needs to be printed.
3. Select the correction instant invoice line to be printed.
4. Select the Preliminary Printout box if the print is to be preliminary, i.e., no voucher is to be created.
5. Select the Use Voucher Date box if appropriate. If the box is selected, the voucher date will be the date shown in the Vou. Date field when a voucher is created for the invoice. If the box is cleared, the voucher date will be the same as the invoice date.
6. Select the Operations menu and select Printout to print the invoices or right-click and select Print Invoice.

Or

1. Open the Instant Invoice window and search for the correction instant invoice which needs to be printed.
2. Right-click and select Print Invoice.

To print a correction invoice of an outgoing supplier invoice:

1. Open Outgoing Supplier Invoice window and use the Query or Populate function to find the required preliminary invoice.
2. Right-click and click Print Invoice to print the specific invoice.