Create Recurring Instant Invoice

Explanation

This activity is used to create a recurring invoice from an existing instant invoice. The newly created recurring invoice (s) will have the status Preliminary.

Prerequisites

This activity requires that an instant invoice be created.

System Effects

As a result of this activity, a recurring instant invoice is created. The currency rates used for the recurring invoices will be the rates specified in the Currency Rates window.

Window

Instant Invoice

Related Window Descriptions

Instant Invoice, Create Recurring Invoices

Procedure

  1. Open the Instant Invoice window.
  2. Right-click and then click the Create Recurring Invoice option. The Create Instant Recurring Invoice(s) dialog box will open and the values for the fields Invoice No, Identity, Name and Series ID will be fetched automatically.
  3. Select the Month option if you want the invoices to be printed recursively on a monthly basis.
  4. Enter the recursive value in the Recurrence Frequency filed. For e.g., If you have selected month as the Recurrence Pattern and entered 3 as the recurrence frequency then the invoice will be created every three months.
  5. Enter a value for the number of invoices to be created in the Number of Invoices field. For e.g., If you have selected the Month option and the recurrence frequency is 3 ,and the number of invoices to be printed is 4 then, an invoice will be created every third month and the total number of invoices created will equal to 4.
  6. Select the Day option if you want the invoices to be printed recursively on a daily basis and enter the recursive value in the Recurrence Frequency field. For e.g., if the recurrence frequency is set to 3 then an invoice will be printed every third day.
  7. In the Create Instant Recurring Invoice(s) dialog box, enter a date for the First Invoice Date field. This date will be taken automatically as the First Pay Term Base Date. You can change the date given for the First Pay Term Base Date field manually if required.
  8. The Last Invoice Date will be displayed automatically and this date cannot be changed.
  9. Click OK. A message appears indicating that the invoice was created. The message also specifies the invoice series, invoice number, invoice date, and total number of invoices that were created.