Manage Access to Selected Type of Information

Explanation

This activity is used to define access levels to payroll data for defined groups of users.

Prerequisites

In order to perform this activity, a payroll data access user group is required to be registered in the system.

System Effects

• Employees can view data that manage security.
• Employees can perform payroll calculations and transactions.

Window

Payroll Data Security

Related Window Descriptions

Payroll Data Security

Procedure

1. Open the Data Access window.
2. Populate or search in order to find a user group for which you want to manage data access rights.
3. Select the area of data to which you want to grant access by selecting the proper tab.
4. create a new record
5. Specify an ID for the parameter, regulation, or document to which you want to give access. You can also use the list of values.
6. If you want to download a set of parameters or regulations or documents into the security window, right-click and click Get Defaults or Copy from Group. You can also use the list of values.
7. Select the Is Enabled check box or right-click and click Grant All or Grant Selected in order to grant access to the elements.
8. Clear the Is Enabled check box or right-click and click Revoke All or Revoke Selected in order to deny access to the elements. - not necessary
9. Select the Can Modify check box to allow users to modify an element. If you want to give access to a number of modifiable elements, right-click and click Grant Can Modify to All or Grant Can Modify to Selected.
10. Clear the Can Modify check box in order to remove the possibility of modifying an element. If you want to remove access to a number of modifiable elements simultaneously, right-click and click Revoke Can Modify to All or Revoke Can Modify to Selected.
11. Select the Can Remove check box in order to allow users to remove an element which can be modified. If you want to give access to a number of modifiable parameters, right-click and click Grant Can Remove to All or Grant Can Remove to Selected.
12. Clear the Can Remove check box in order to remove the possibility of removing an element. If you want to remove access to a number of modifiable elements, right-click and click Revoke Can Remove to All or Revoke Can Remove to Selected.
13. Save the information.